What’s the deal with the Funraiser?
This exciting, new “funraiser” is a great way to raise money for your organization while having a good time. After you’ve been approved and we agree on a date, you’ll work to promote the day we’ve agreed on and try to sell as many tours as possible because you will keep half of the proceeds. In the winter, you can pick any day of the week to host your fundraiser (and that does include weekends) but once our season gets busier in April, then it will take place only on Mondays during select weeks for the rest of the year. Please note, this is for the pedal tour bikes, not the boat.
Financials
Regular season (April-November) guests pay $285. The tip for the driver is not included in this amount.
Subtract taxes, which are $21.11, and we divide that up by 2. We know you are a non-profit, but when you purchase the tour you have to pay tax on it. You keep $132 off each tour sold.
In the winter, our rate is $200 on a weekday or $250 on a weekend. We will subtract the tax and divide that by 2. Also in the winter, we’ll allow your organization to pick weekends as well. From December 1st through March 31st, organizations can book for weekend tours. The rest of the year Funraisers take place on Mondays.
Your tour is half off, so we also encourage the organization to book one tour and sell individual tickets to it for people that are unable to get a full group together so they can join. You can sell these tickets for however many dollars you want and keep all of that profit because you booked the tour for the fixed price of $285 (of which that you will keep $132). Tip: If you provide the beer, wine, and food, you could charge riders a premium.
Tour Types
We offer bar/brewery tours, architecture tours, and food tours. The guests get to pick whatever type of tour they want. If the group books a bike to sell individual tickets, we encourage the architecture tour because of how fun it is! We have start times at 1:00, 3:30, 6:00, and 8:30 p.m. If your group is able to get board members to team building events where they work in the afternoon and have friends and neighbors join at night, your group can potentially raise a lot of money.
Payment is done through our website rochesterpedaltours.com where they’ll be able to view an up-to-the-minute calendar and book. On the questionnaire after they book, they’ll write the name of the charity so we know how much to write the check for. We’ll write you a check for the total amount when the tours are completed.
What do we expect out of your organization?
We want to make you as much money as possible, which is why we give you all the promotional material to use to sell tours. The harder you hustle, the more tours you’ll sell and the more money you’ll raise. We are working towards the same goal of selling pedal tours, so we want our sales material to be used word-for-word because we see it work everyday. We’ll message you a logo, photos of the bikes, and sales pitch to use for marketing. Any time you mention us, make sure you tag us and after the event, mention us in a status and include a picture of a group on the bike. Reviews are important to our business, your driver will ask the groups to write reviews, but we want to ensure you and other members of your organizations write us reviews on any of the review websites.
Next Steps
Talk this over with your boards and message us to start working on date selection because dates fill up quickly.